Connect Calendly and Zendesk to unlock the power of automation
- No credit card required
- Free forever for core features
- 14-day trial for premium features and apps
Set up your first integration
Quickly connect Calendly to Zendesk with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Calendly with Zendesk - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.
Add your action
An action happens after the trigger—such as "Delete User" in Zendesk.
You’re connected!
Zapier seamlessly connects Calendly and Zendesk, automating your workflow.
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023




93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Frequently Asked Questions about Calendly + Zendesk integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Zendesk
How do I set up the Calendly and Zendesk integration?
To set up the Calendly and Zendesk integration, navigate to our integration platform and select both apps from our available services. You'll be able to configure triggers, such as a new Calendly event, and link them to actions in Zendesk, like creating a support ticket. Follow the guided setup process for detailed steps.
Can I trigger a Zendesk ticket creation with a Calendly event?
Yes, you can trigger the creation of a Zendesk ticket automatically when an event is scheduled in Calendly. This is done by setting up a trigger for new events in Calendly and mapping it to an action that creates tickets in Zendesk.
Is it possible to update a Zendesk ticket when a Calendly event is canceled?
Absolutely, if a meeting gets canceled in Calendly, you can set this as a trigger to update an existing ticket in Zendesk. You'd configure this flow by selecting 'event cancellation' as your trigger which will prompt an action like updating or tagging the relevant ticket in Zendesk.
What happens if there are multiple events created for one contact?
We offer options on how to handle multiple event creations for one contact. You can either create separate tickets for each event or merge updates into one existing ticket. Setup allows these specifications under the action step while configuring your integrations.
Can I send notifications through Zendesk when a new event is created on Calendly?
Yes, you can configure our platform to send automatic notifications through Zendesk whenever there's a new appointment on Calendly. Set up a trigger for new events in Calendly and define your notification actions within Zendesk's settings.
Does this integration support syncing of cancellations across both platforms?
The integration does support syncing cancellations from Calendly to reflect accurately onto Zendisk tickets, ensuring all records are consistently updated across both platforms using triggers and actions.
Are there any restrictions on data fields that can be transferred between Calendly and Zendesk?
While most common data fields are compatible between Calendly and our setup with Zendesk, custom field compatibility may depend on how they are configured within your account settings. Be sure specific fields are mapped correctly during initial integration setup.
Practical ways you can use Calendly and Zendesk
Track no-shows in Zendesk.
When an invitee is marked as a no-show in Calendly, Zapier creates a Zendesk ticket. This helps business owners follow up efficiently, turning missed appointments into potential opportunities.
Business OwnerLog scheduled meetings as a ticket in Zendesk.
When an invitee schedules an event in Calendly, Zapier logs it as a new ticket in Zendesk. This ensures all scheduled interactions are captured in the customer support system and follow-ups are properly tracked.
Customer Support OpsCancel Zendesk tickets for canceled Calendly events.
When a Calendly event is canceled, Zapier automatically updates the corresponding Zendesk ticket as canceled. This minimizes outdated or irrelevant support tasks, keeping workflows efficient.
ITSupported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Event Canceled
Triggers when an event is canceled.
Try ItTriggerPolling - Free Plan Copy
- Webhook subscription scopeRequired
- Event Type
Try ItTriggerInstant- Routing Form
Try ItTriggerInstant- Event NameRequired
- Host UserRequired
- Co-hosts
- Duration (in minutes)Required
- Time Zone
- Start DateRequired
- End DateRequired
- Location Kind
- Location
- Additional Location Info
ActionWrite
- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Event UUIDRequired
- Reason
ActionWrite- Cancel Scheduled Event
Cancels a scheduled event with a specified reason for the cancellation.
ActionWrite