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Set up your first integration
Quickly connect Calendly to Twilio with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Calendly with Twilio - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.
Add your action
An action happens after the trigger—such as "Call Phone" in Twilio.
You’re connected!
Zapier seamlessly connects Calendly and Twilio, automating your workflow.
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Frequently Asked Questions about Calendly + Twilio integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Twilio
How can I set up a trigger for when a new event is scheduled in Calendly?
You can set up a trigger for when a new event is scheduled in Calendly by connecting your Calendly account with our platform. Select the 'New Event Scheduled' trigger from the available options. This allows our system to detect whenever an appointment is booked through Calendly.
What actions can be triggered in Twilio once a Calendly event is scheduled?
Once a Calendly event is scheduled, you can initiate several actions in Twilio, such as sending SMS notifications, making voice calls, or triggering autoresponder emails. These actions help keep your clients informed about their appointments.
Do I need separate accounts for integrating Calendly and Twilio with your platform?
Yes, you will need active accounts for both Calendly and Twilio to integrate them with our platform. Each service requires authentication within our system to establish the integration properly.
Is it possible to customize the message sent via Twilio when a new event is triggered in Calendly?
Absolutely, you can customize the message content sent via Twilio when a new event is triggered in Calendly. Our platform allows you to configure templates and dynamic fields based on information captured during booking.
What should I do if my Twilio messages aren't being sent after setting an integration with Calendly?
If your Twilio messages aren't being sent, check that both accounts are correctly authenticated in our system, review any error logs provided by our platform, and ensure that all required fields are filled out correctly for the triggered action.
Can I filter which events trigger Twilio actions based on specific criteria?
Yes, you have the flexibility to filter which events from Calendly will trigger actions in Twilio by setting specific criteria like event type or invitee email domain within our integration settings.
How do I test if my integration between Calendly and Twilio is working correctly?
To test your integration, schedule a test event through Calendly to see if the corresponding action in Twilio (like an SMS or call) occurs as expected. We provide testing tools that mimic real-world scenarios without affecting live data.
Practical ways you can use Calendly and Twilio
Send SMS reminders for canceled appointments.
When an event is canceled in Calendly, Zapier sends an SMS via Twilio to notify the invitee. This keeps everyone informed while reducing no-show rates for rescheduled appointments. The automation saves time on manual communication and improves client satisfaction.
Business Owner
Receive SMS alerts for no-shows.
If an invitee is marked as a no-show in Calendly, Zapier sends a Twilio SMS notification to the relevant person. This instantly alerts stakeholders to follow up or make adjustments, minimizing the impact of missed meetings.
EngineeringSend SMS follow-ups after a Calendly event.
When an invitee schedules an event in Calendly, Zapier triggers an SMS message via Twilio to thank them or share a follow-up resource. This immediate response builds rapport, enhances the customer experience, and improves engagement rates without manual effort.
Marketing & Marketing OpsSupported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Event Canceled
Triggers when an event is canceled.
Try ItTriggerPolling - Free Plan Copy
- Webhook subscription scopeRequired
- Event Type
Try ItTriggerInstant- Routing Form
Try ItTriggerInstant- Event NameRequired
- Host UserRequired
- Co-hosts
- Duration (in minutes)Required
- Time Zone
- Start DateRequired
- End DateRequired
- Location Kind
- Location
- Additional Location Info
ActionWrite
- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Event UUIDRequired
- Reason
ActionWrite- Cancel Scheduled Event
Cancels a scheduled event with a specified reason for the cancellation.
ActionWrite
