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Calendly
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Calendly
1. Choose trigger event
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Klaviyo
2. Choose action
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1. Select the event
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Calendly
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.

Add your action

An action happens after the trigger—such as "Add Profile to List" in Klaviyo.

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Zapier seamlessly connects Calendly and Klaviyo, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

  • Calendly triggers, actions, and search
    Event Canceled

    Triggers when an event is canceled.

    Trigger
    Polling
    Try It
    • Free Plan Copy
    • Webhook subscription scope
      Required
    • Event Type
    Trigger
    Instant
    Try It
    • Routing Form
    Trigger
    Instant
    Try It
    • Event Name
      Required
    • Host User
      Required
    • Co-hosts
    • Duration (in minutes)
      Required
    • Time Zone
    • Start Date
      Required
    • End Date
      Required
    • Location Kind
    • Location
    • Additional Location Info
    Action
    Write
    • Free Plan Copy
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Free Plan Copy
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Event UUID
      Required
    • Reason
    Action
    Write
  • Calendly triggers, actions, and search
    Cancel Scheduled Event

    Cancels a scheduled event with a specified reason for the cancellation.

    Action
    Write

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Practical ways you can use Calendly and Klaviyo

Add new Calendly invitees to Klaviyo

When an invitee schedules a new event in Calendly, Zapier will add their details as a profile in Klaviyo. This saves business owners time, ensuring every potential client or partner is automatically captured in their email list, making follow-ups simpler and improving engagement rates.

Business Owner
Try it
Add Calendly no-shows to a Klaviyo segment

Track no-shows for better campaign management. When a Calendly invitee is marked as a no-show, Zapier will add them to a designated segment in Klaviyo. This enables marketing teams to retarget these individuals or exclude them from future outreach, enhancing campaign accuracy and performance.

Marketing & Marketing Ops
Notify project teams of new Klaviyo campaigns

Keep your project team informed. When a new campaign is created in Klaviyo, Zapier can notify your project team in a communication tool like Slack, improving awareness and ensuring marketing tasks stay aligned with the project timelines.

Project Management

Learn how to automate Calendly on the Zapier blog

Learn how to automate Klaviyo on the Zapier blog

Make work flow with AI

Level up your Calendly to Klaviyo integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Calendly + Klaviyo integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Klaviyo

What is the first step in integrating Calendly with Klaviyo?

To start integrating Calendly with Klaviyo, you'll need access to both accounts. Once logged in, you'll set up a trigger in Calendly, such as an event being scheduled, to initiate actions within Klaviyo. These actions could include updating contact lists or sending automated emails.

Can I use existing Calendly events to trigger emails in Klaviyo?

Yes, you can use existing Calendly events to trigger emails in Klaviyo. By setting specific triggers for scheduled or completed events in Calendly, you can automate email sequences crafted within Klaviyo.

How do I ensure my contact data is synchronized between Calendly and Klaviyo?

Synchronization occurs by setting up actions that update or create new profiles whenever an event happens in Calendly. For instance, when a new meeting is scheduled via Calendly, the integration can add or update the attendee’s information directly in your Klaviyo contacts.

What types of actions can be automated through this integration?

Common automated actions include sending confirmation emails when meetings are scheduled on Calendly and adding new attendees to specific mailing lists within Klaviyo. Additionally, post-event follow-ups can be triggered once the meeting ends.

Are there any limitations on the types of events that can trigger actions in Klaviyo?

While most event types from Calendly, including one-on-ones and group sessions, can serve as triggers for actions within Klaviyo, certain complex workflows might require additional customization beyond typical settings.

Can we track user interactions from Calendy events inside Klaviyo?

Yes, user interactions during calendaring processes like event registration or cancellation can be tracked and updated as metrics within your existing contact profiles in Klaviyo. This helps create targeted marketing strategies based on engagement levels.

Is it possible to personalize email content based on specific details collected from a Calendly booking?

Absolutely! During the integration setup, you can map data fields collected during a booking—like date and time preferences—into personalized elements for your automated email campaigns crafted through our system.

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About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
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About Klaviyo
Klaviyo is an email marketing platform. Powered by data, built for ecommerce and web businesses.
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