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Set up your first integration
Quickly connect Calendly to Klaviyo with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Calendly with Klaviyo - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.
Add your action
An action happens after the trigger—such as "Add Profile to List" in Klaviyo.
You’re connected!
Zapier seamlessly connects Calendly and Klaviyo, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Event Canceled
Triggers when an event is canceled.
Try ItTriggerPolling - Free Plan Copy
- Webhook subscription scopeRequired
- Event Type
Try ItTriggerInstant- Routing Form
Try ItTriggerInstant- Event NameRequired
- Host UserRequired
- Co-hosts
- Duration (in minutes)Required
- Time Zone
- Start DateRequired
- End DateRequired
- Location Kind
- Location
- Additional Location Info
ActionWrite
- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Event UUIDRequired
- Reason
ActionWrite- Cancel Scheduled Event
Cancels a scheduled event with a specified reason for the cancellation.
ActionWrite
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Practical ways you can use Calendly and Klaviyo
Add new Calendly invitees to Klaviyo
When an invitee schedules a new event in Calendly, Zapier will add their details as a profile in Klaviyo. This saves business owners time, ensuring every potential client or partner is automatically captured in their email list, making follow-ups simpler and improving engagement rates.
Business OwnerAdd Calendly no-shows to a Klaviyo segment
Track no-shows for better campaign management. When a Calendly invitee is marked as a no-show, Zapier will add them to a designated segment in Klaviyo. This enables marketing teams to retarget these individuals or exclude them from future outreach, enhancing campaign accuracy and performance.
Marketing & Marketing OpsNotify project teams of new Klaviyo campaigns
Keep your project team informed. When a new campaign is created in Klaviyo, Zapier can notify your project team in a communication tool like Slack, improving awareness and ensuring marketing tasks stay aligned with the project timelines.
Project ManagementLearn how to automate Calendly on the Zapier blog
Learn how to automate Klaviyo on the Zapier blog
Frequently Asked Questions about Calendly + Klaviyo integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Klaviyo
What is the first step in integrating Calendly with Klaviyo?
To start integrating Calendly with Klaviyo, you'll need access to both accounts. Once logged in, you'll set up a trigger in Calendly, such as an event being scheduled, to initiate actions within Klaviyo. These actions could include updating contact lists or sending automated emails.
Can I use existing Calendly events to trigger emails in Klaviyo?
Yes, you can use existing Calendly events to trigger emails in Klaviyo. By setting specific triggers for scheduled or completed events in Calendly, you can automate email sequences crafted within Klaviyo.
How do I ensure my contact data is synchronized between Calendly and Klaviyo?
Synchronization occurs by setting up actions that update or create new profiles whenever an event happens in Calendly. For instance, when a new meeting is scheduled via Calendly, the integration can add or update the attendee’s information directly in your Klaviyo contacts.
What types of actions can be automated through this integration?
Common automated actions include sending confirmation emails when meetings are scheduled on Calendly and adding new attendees to specific mailing lists within Klaviyo. Additionally, post-event follow-ups can be triggered once the meeting ends.
Are there any limitations on the types of events that can trigger actions in Klaviyo?
While most event types from Calendly, including one-on-ones and group sessions, can serve as triggers for actions within Klaviyo, certain complex workflows might require additional customization beyond typical settings.
Can we track user interactions from Calendy events inside Klaviyo?
Yes, user interactions during calendaring processes like event registration or cancellation can be tracked and updated as metrics within your existing contact profiles in Klaviyo. This helps create targeted marketing strategies based on engagement levels.
Is it possible to personalize email content based on specific details collected from a Calendly booking?
Absolutely! During the integration setup, you can map data fields collected during a booking—like date and time preferences—into personalized elements for your automated email campaigns crafted through our system.
