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How Zapier works

Zapier makes it easy to integrate Calendly with Google Sheets - no code necessary. See how you can get setup in minutes.

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Calendly
Calendly logo
Calendly
1. Choose trigger event
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Google Sheets
Google Sheets logo
Google Sheets
2. Choose action
Calendly logo
1. Select the event
Setup
Test
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Calendly
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.

Add your action

An action happens after the trigger—such as "Create Spreadsheet Column" in Google Sheets.

You’re connected!

Zapier seamlessly connects Calendly and Google Sheets, automating your workflow.

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25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Calendly + Google Sheets integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Google Sheets

How do I set up an integration between Calendly and Google Sheets?

To set up an integration between Calendly and Google Sheets, you'll typically use a tool like Zapier. First, create a new zap, choosing Calendly as the trigger app and selecting 'Invitee Created' as the trigger event. Then, choose Google Sheets as the action app and select 'Create Spreadsheet Row'. This will allow data from new Calendly events to be added automatically to your chosen Google Sheet.

Can I update existing rows in Google Sheets with information from Calendly?

While our integration mainly focuses on adding new rows for each appointment booked through Calendly, updating existing rows would require custom solutions or additional coding. The standard actions in our platform do not support modifying existing data.

What types of triggers are available with the Calendly and Google Sheets integration?

We support various triggers with our Calendly integration such as 'Invitee Created', which is activated when a new invitee schedules an event with you. These triggers can automate actions within Google Sheets like creating a new row for every scheduled invitee.

Does the integration allow syncing data both ways?

The primary function of the integration we support is one-way data flow—from Calendly to Google Sheets. As of now, syncing updates from changes in Google Sheets back to Calendly is not supported by our default setup.

Can I filter which events get sent from Calendly to Google Sheets?

Yes, you can set up filters during the zap creation process that determine which events are sent to your Google Sheet. This allows control over what data gets logged based on event type or other criteria available in Calendly.

Will changes made in the linked Google Sheet reflect back into Calendly automatically?

Changes made directly in Google Sheets will not be reflected back into Calendly through this integration as it only supports one-way automation from Calendly to your spreadsheet.

What happens if there's a connection issue between Calendly and Google Sheets during automation?

If there's a connection issue during automation, our system may notify you via email or logs accessible through your account dashboard. Ensuring stable internet connectivity often resolves these issues; otherwise, check if necessary permissions for access haven't changed on either platform.

Practical ways you can use Calendly and Google Sheets

Streamline team communication

Implement an automation workflow for daily stand-up meetings using scheduling tools and team communication platforms to streamline discussions.

Business Owner
Automate email marketing campaigns

Create an automated workflow to manage and schedule email campaigns, ensuring timely delivery and tracking of performance metrics.

Marketing & Marketing Ops
Track team task progress

Design an automated project management workflow to automatically update task statuses and send reminders about upcoming deadlines.

Project Management

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Free Plan Copy
    • Webhook subscription scope
      Required
    • Event Type
    Trigger
    Instant
    Try It
    • Routing Form
    Trigger
    Instant
    Try It
    • Event Name
      Required
    • Host User
      Required
    • Co-hosts
    • Duration (in minutes)
      Required
    • Time Zone
    • Start Date
      Required
    • End Date
      Required
    • Location Kind
    • Location
    • Additional Location Info
    Action
    Write
    • Free Plan Copy
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Free Plan Copy
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Event UUID
      Required
    • Reason
    Action
    Write
  • Calendly triggers, actions, and search
    Cancel Scheduled Event

    Cancels a scheduled event with a specified reason for the cancellation.

    Action
    Write

Learn how to automate Calendly on the Zapier blog

Learn how to automate Google Sheets on the Zapier blog

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About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
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About Google Sheets
Create, edit, and share spreadsheets wherever you are with Google Sheets, and get automated insights from your data.
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