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Zapier makes it easy to integrate Calendly with Email by Zapier - no code necessary. See how you can get setup in minutes.

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Calendly
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Calendly
1. Choose trigger event
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Email by Zapier
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Email by Zapier
2. Choose action
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1. Select the event
Setup
Test
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Calendly
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.

Add your action

An action happens after the trigger—such as "Send Outbound Email" in Email by Zapier.

You’re connected!

Zapier seamlessly connects Calendly and Email by Zapier, automating your workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Calendly + Email by Zapier integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Email by Zapier

How can I integrate Calendly with Email by Zapier?

To integrate Calendly with Email by Zapier, you can set up a Zap where Calendly serves as the trigger app. Start by creating a new Zap and select 'Invitee Created' as the trigger event in Calendly. Then, choose Email by Zapier as the action app to send out emails whenever there is a new invitee on Calendly.

What triggers are available for Calendly in Zapier?

Calendly offers triggers for actions such as when a new invitee is created or when an invitee cancels a scheduled event. These triggers can initiate actions in other apps within Zapier, such as sending out emails or updating CRM systems.

Can I customize the email sent via Email by Zapier based on the Calendly event type?

Yes, within your Zap setup, you can customize email content based on the type of Calendar event. Use filters and paths to specify different content or recipients according to the event data received from Calendly.

Is it possible to send a follow-up email after an invitee schedules an appointment via Calendly?

Absolutely! You can create a Zap that sends a follow-up email automatically by using the 'New Invitee Created' trigger from Calendly and setting up an action in Email by Zapier to send an email.

What if my invitees cancel their appointments, will they still receive an email notification?

In case of cancellations, we suggest using the 'Invitee Canceled' trigger from Calendly. You can configure your Zap to send an automated email notification using Email by Zapier when an appointment is canceled.

Can I use Email by Zapier for bulk emailing when integrating with Calendly?

Email by Zapier is primarily designed for transactional emails rather than bulk emailing. For bulk emails related to scheduling through Calendly, consider integrating with dedicated emailing services that support large distributions.

How secure is my data when using Email by Zapier with Calendly integration?

Our platform employs security measures including encryption to protect your data while integrating services like Calendar and Email by Zapier. It's always advisable to review our security practices and ensure compliance with your local regulations regarding data privacy.

Practical ways you can use Calendly and Email by Zapier

Notify when Calendly events are scheduled

Stay in the loop effortlessly. When an invitee schedules an event in Calendly, Zapier triggers an email notification, keeping you up to speed on your calendar without constant checks. This ensures you stay organized and improves time management.

Business Owner
Cancel scheduled events upon specific email triggers

Streamline event management during system updates. When a trigger email is received, Zapier cancels relevant scheduled events in Calendly, reducing scheduling conflicts. This prevents double bookings and ensures smooth operations for all stakeholders.

IT
Send follow-up emails after webinar bookings

Never miss an opportunity to engage prospects. When an invitee schedules a webinar via Calendly, Zapier sends a follow-up email. This automation improves engagement rates by ensuring attendees receive key details or a thank-you note without manual effort.

Marketing & Marketing Ops

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Free Plan Copy
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Free Plan Copy
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Event UUID
      Required
    • Reason
    Action
    Write
  • Calendly triggers, actions, and search
    Cancel Scheduled Event

    Cancels a scheduled event with a specified reason for the cancellation.

    Action
    Write

Learn how to automate Calendly on the Zapier blog

Learn how to automate Email by Zapier on the Zapier blog

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About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
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About Email by Zapier
Send and receive email via a custom Zapier email address at "zapiermail.com". This is great for triggering off of emails and sending custom emails. (Max of 10 email sends per hour.) Have direct access to your own email servers? Check out our IMAP and SMTP services!
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