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Set up your first integration
Quickly connect Cal.com to HubSpot with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Cal.com with HubSpot - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Booking Cancelled" from Cal.com.
Add your action
An action happens after the trigger—such as "Add Contact to List" in HubSpot.
You’re connected!
Zapier seamlessly connects Cal.com and HubSpot, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Booking Cancelled
Triggers when a booking is cancelled.
Try ItTriggerInstant - Booking Rescheduled
Triggers when a booking is rescheduled.
Try ItTriggerInstant - Out of Office Created
Triggers when a new Out Of Office entry is created.
Try ItTriggerInstant - Note
- Additional properties to retrieve
Try ItTriggerPolling
- Booking Created
Triggers when a new booking is created.
Try ItTriggerInstant - Meeting Ended
Triggers after meeting ends.
Try ItTriggerInstant - Note
- Additional properties to retrieve
Try ItTriggerPolling- Note
- Additional properties to retrieve
Try ItTriggerPolling
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Practical ways you can use Cal.com and HubSpot
Track new appointments in CRM
When a booking is created via Cal.com, Zapier creates a new contact in HubSpot if the contact does not already exist. This ensures you can track new appointment requests and manage customer information in one central place.
Business OwnerSync rescheduled appointments with marketing system
When an appointment is rescheduled in Cal.com, Zapier updates the contact's information in HubSpot to reflect the new appointment details. This keeps your marketing outreach congruent with the client's updated schedule.
Marketing & Marketing OpsStreamline follow-ups for scheduled meetings
As soon as an appointment is booked in Cal.com, Zapier automatically creates a deal in HubSpot for the associated contact. This simplifies the workflow for sales teams by ensuring no one misses a follow-up opportunity.
Sales OpsLearn how to automate HubSpot on the Zapier blog
Frequently Asked Questions about Cal.com + HubSpot integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Cal.com and HubSpot
How can I integrate Cal.com with HubSpot?
To integrate Cal.com with HubSpot, you can use our integration platform. You need to authenticate both your Cal.com and HubSpot accounts through our service, which will enable seamless data flow between the two applications.
What triggers and actions are available for the Cal.com and HubSpot integration?
When integrating Cal.com with HubSpot, the available triggers include new bookings, updated booking details, and canceled appointments in Cal.com. Corresponding actions in HubSpot can automatically create or update contacts, add notes, or trigger workflows based on these events.
Is it possible to create new contacts in HubSpot from a booking on Cal.com?
Yes, when a new appointment is scheduled on Cal.com, you can set up an action to automatically create a new contact in your HubSpot CRM with details such as name, email address, and booking date.
Can I automate follow-up emails through this integration?
You can automate follow-up emails by setting an action in HubSpot that sends an email whenever there's a trigger event like a completed or canceled appointment in Cal.com. This keeps your communication timely and efficient.
Does the integration support updating existing contact details in HubSpot?
Yes, the integration allows you to update existing contact information in HubSpot whenever there are changes made on a booking within Cal.com. This ensures all customer details remain consistent across platforms.
How secure is the data transfer between Cal.com and HubSpot?
We prioritize data security and use OAuth protocols for authentication during the integration process. This ensures secure data transfer between Cal.com and HubSpot while complying with industry standards.
What should I do if I encounter issues during the integration setup?
If you experience any challenges during setup, consult our detailed support documentation or reach out to our support team for assistance. We're here to help resolve any issues quickly so your integration runs smoothly.
