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Zapier makes it easy to integrate Airtable with Xero - no code necessary. See how you can get setup in minutes.

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Airtable
Airtable logo
Airtable
1. Choose trigger event
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Xero
Xero logo
Xero
2. Choose action
Airtable logo
1. Select the event
Setup
Test
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Airtable
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "New Record" from Airtable.

Add your action

An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.

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Zapier seamlessly connects Airtable and Xero, automating your workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Airtable + Xero integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Airtable and Xero

Can I sync new records from Airtable to Xero automatically?

Yes, you can set up a trigger in Airtable to automatically sync new records to Xero as they are created. Using our integration, configure an action in Xero that captures this data and processes it according to your accounting needs.

How do I update an invoice in Xero when a record is modified in Airtable?

When a record is updated in Airtable, we can trigger an action that automatically updates the corresponding invoice in Xero. By mapping fields correctly during setup, any changes made in your Airtable database will reflect on the respective invoices without manual intervention.

Is it possible to create a contact in Xero whenever I add a new client in Airtable?

Absolutely. By setting up triggers based on new client entries in your Airtable base, we can automate the process of creating contacts within Xero. This ensures that all relevant information is seamlessly transferred between both platforms.

What happens if there is an error during data transfer between Airtable and Xero?

In case of any errors during data transfer, we provide detailed logs that specify what went wrong and why. Users can view these logs to troubleshoot and apply necessary fixes or re-run failed actions.

Can I use custom fields from Airtable when creating entries in Xero?

Yes, our integration allows you to map custom fields from your Airtable records when creating entries or documents like invoices or contacts in Xero. Ensure proper field mapping during setup for accurate data transfer.

How often does the synchronization between Airtable and Xero occur?

The synchronization frequency can be adjusted based on your needs – ranging from near real-time updates as changes happen, to scheduled intervals such as hourly or daily sync sessions.

Are there any limitations on the number of records I can sync between Airtable and Xero?

While you can usually sync a substantial number of records at once, being aware of certain limits depending on plan specifics is important. These may affect the volume of data processed within specific time frames due to API constraints.

Practical ways you can use Airtable and Xero

Sync new Airtable records to Xero invoices

For a Business Owner managing inventory or customer orders in Airtable, Zapier can save time by automatically creating Xero invoices when a new record is added to a designated Airtable table. This streamlines billing and reduces manual data entry.

Business Owner
Try it
Track marketing spending between Xero and Airtable

A marketing team can automate the tracking of advertising expenses logged in Xero by sending them to Airtable. This facilitates better budget management and creates a single source for campaign cost data without requiring constant updates.

Marketing & Marketing Ops
Log project expenses in Airtable from Xero

Project managers can keep track of project-related expenses recorded in Xero by automating their addition to an Airtable base. This ensures real-time visibility into project finances, reducing oversight issues and saving hours of manual entry.

Project Management

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

    • Base
      Required
    • Table
      Required
    • Limit to View
    • Include attachment content
    Trigger
    Polling
    Try It
    • Base
      Required
    • Table
      Required
    Action
    Write
    • Base
      Required
    • Table
      Required
    • Help Text
    • Primary lookup field
      Required
    • Secondary lookup field
    Action
    Write
    • Base
      Required
    • Table
      Required
    • Record
      Required
    Action
    Write
    • Help Text
    • Base
      Required
    • Table
      Required
    • Last modified time column
      Required
    • Limit to View
    • Include attachment content
    Trigger
    Polling
    Try It
    • CacheCopy
    • Base
      Required
    • Table
      Required
    Action
    Write
    • Base
      Required
    • Table
      Required
    • Record
      Required
    Action
    Write
    • Stop on error
      Required
    • HTTP Method
      Required
    • URL
      Required
    • Query string parameters
    • Additional request headers
    • Body
    Action
    Write

Learn how to automate Airtable on the Zapier blog

Learn how to automate Xero on the Zapier blog

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About Airtable
Organize anything with Airtable, a modern database created for everyone. Airtable is a fast and flexible way to create tables to keep track of anything, from sales leads to vacation planning to inventory management.
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About Xero
Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
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